Every inbound vehicle recorded against its PO and invoice, checked for quality and followed through GRN, booking and payment. One record from the gate to the ledger.
Six capabilities that replace the gate register and the follow-up calls behind it.
Record the vehicle, vendor, PO and invoice at the gate, with in and out times and a gate-in number.
A QC step records the inward type and the reason for any rejection, visible to everyone who needs it.
The gate entry carries the same ID used in AP, so goods and invoice are tied together from day one.
Follow each entry through mapping, rate, tax, GRN, booking, MIRO and payment status.
Processed entries with value, and completed against pending counts for each stage.
Vendors can track the gate-in status of their own deliveries through the Vendor Portal.
The Gate-In Portal is the digital gate of Cresolv One. When a vehicle arrives, gate staff record it against the purchase order and invoice it is carrying. A QC check follows. The entry receives a gate-in number and a document ID, and from that point the delivery can be followed through goods receipt, invoice booking and payment on one record.
It replaces the paper register, the end-of-shift spreadsheet and the phone calls between security, warehouse, procurement and accounts that sit behind them.
Most inbound disputes begin at the gate. A vehicle arrives and nobody can say whether it was expected, which PO it belongs to, or whether the invoice in the driver's hand matches the order. Goods are received without a reference, or sit in the yard without a record.
Later, finance cannot confirm receipt, the vendor claims delivery, and the warehouse says the goods were rejected. Each team holds a different version of the same event.
Because every step lands on one record, anyone can open a delivery and see exactly where it stands.
A truck often carries more than one invoice. Gate-In supports both single-invoice and multi-invoice entries, so the vehicle is captured once with each invoice and PO recorded against it. Boxes and quantities are captured per entry, and each entry gets its own gate-in number.
Lists can be filtered on any column, searched by document ID, invoice number or PO, and exported for the current page or for a date range.
The QC step gives each entry an inward type and, where goods are refused, a rejection reason. The decision stays attached to the entry.
Inward types and rejection reasons are configured to your process, so the labels match the way your team already talks.
Beyond the gate, the warehouse report follows each entry through the finance-facing steps. For every delivery it shows the stage and the date.
| Stage | What is tracked |
|---|---|
| Material mapping | Whether items are mapped to your item master, and when |
| Rate and tax verification | Whether rate and tax checks have passed |
| GRN verification | Goods receipt status and date |
| Invoice booking | Booking status and date, with the ERP document number |
| Payment | Payment status, amount and transaction reference |
This is the link between operations and finance. The warehouse team and the AP team read the same record.
The warehouse dashboard shows how many deliveries have been processed and their total value, and for each stage how many are complete and how many are pending, with values. Ranges run from one week to one year. A stage chart shows where deliveries are queueing.
If most deliveries are waiting at GRN, or booking is lagging behind receipt, it shows at a glance, and the conversation moves from guessing to fixing.
Gate-In is one part of a connected flow. Vendors send an ASN and book an appointment in the Vendor Portal. The vehicle is recorded at the gate. The same document ID flows into AP Automation, where the invoice is matched against the PO and the goods receipt.
You can start with Gate-In alone, but the value grows as the pieces connect: fewer status calls, faster matching and fewer unmatched invoices.
The portal suits teams that receive regular inbound deliveries against purchase orders.
| Team | Typical pressure |
|---|---|
| Manufacturers | Raw material and packaging arriving against open POs |
| Distributors and 3PLs | Many vendors and many deliveries a day |
| Retail and consumer brands | Multi-plant receiving with finance waiting on GRN |
| Shared service centres | Invoices held because receipt cannot be confirmed |
If you receive only a handful of deliveries a week, a simple register may be enough for now.
The fields, plants, locations, inward types, QC reasons and stages are set up per client during scoping. Gate-In is ERP-agnostic, and the integration method is agreed with you. Deployment and hosting are agreed per client need.
A pilot runs for about 45 days at one plant or gate. We configure the entry form, QC reasons and stages with your team, run live deliveries through the portal, and review the warehouse report and dashboard together.
Pilot results are indicative of what your own deliveries will show, and we do not quote outcome figures before testing on your data.
We do not ask you to rebuild anything. Pick one plant or gate, run your live deliveries through the portal, and compare with your current register.
Entry form, plants, inward types, QC reasons and stages set up to your process.
Gate staff record real arrivals while your register continues in parallel.
Walk the warehouse report and dashboard and compare with the register.
What warehouse, procurement and finance teams ask before digitising the gate. Read our full Buyer's Guide →
It is the digital gate for inbound goods. Gate staff record each arriving vehicle against a PO and invoice, a QC check follows, and the entry gets a gate-in number and a document ID that stays with the delivery through material mapping, rate and tax checks, goods receipt, invoice booking and payment. It replaces the paper register and the end-of-day spreadsheet.
Yes. Gate entries can be created in single-invoice or multi-invoice mode, so a truck carrying several invoices is captured once with each invoice and PO recorded against it.
Each gate entry carries the same document ID used in AP Automation. When the invoice arrives, finance can see that the goods physically reached the gate, and the later goods receipt, rate and tax verification and booking statuses sit on the same record. That removes the common 'invoice received but goods not confirmed' argument.
The QC step records an inward type for each entry and a rejection reason where goods are refused. Rejected entries stay visible with their reason, so warehouse, procurement and the vendor all look at the same fact instead of reconstructing it from messages.
Yes. If you use the Vendor Portal, vendors can see the gate-in status of their own deliveries, together with their ASNs and appointments. Their view is limited to their own data.
A warehouse report follows each entry through material mapping, rate, tax, GRN, invoice booking, MIRO and payment status. A dashboard shows processed entries with value, and completed and pending counts for each stage over week, month, quarter and year ranges. Lists can be exported to Excel or by date range.
It is ERP-agnostic and configured to your process: the fields, plants, locations, inward types, QC reasons and stages are set up per client during scoping. Deployment and hosting are agreed per client need.
A pilot runs for about 45 days at one plant or gate. It is probably not yet the right fit if you receive only a handful of deliveries a week, since a register may be enough at that volume. We would rather say so on the first call.
Share a few details and we will set up a discovery call of about 45 minutes with a live demo.
Prefer chat? WhatsApp +91 7738829118 or sales@cresolv.com
Related reading
From vehicle arrival to payment status, on one record, with Cresolv One Gate-In Portal.