AI invoice capture, GST and TDS checks, 7-way matching and clear exception queues, then posting to your ERP. Configured to your process, not the other way round.
Six capabilities that move an invoice from receipt to a clean ERP posting.
Invoices arrive by email, portal or EDI and are read automatically, then classified and routed.
PO, GRN, GSTIN and tax checks with tolerances you set, and mismatches sent to the right queue.
Every invoice that needs a person sits in a named queue with its reason, age and owner.
Multi-level approvals with timers and escalation, then posting to your ERP with failures flagged.
Charts for invoice status by stage, month-wise movement and payables by age, with downloads.
Role-based access and an approval trail on every decision, ready for audit.
APIQ is the AI-powered accounts payable workspace of Cresolv One. Invoices come in, are read by AI, are checked against what you ordered and received, and either move on to approval or land in a queue with a clear reason. Approved invoices are prepared for your ERP, and the status of each posting comes back into the same screen.
The aim is not to remove your AP team. It is to stop them doing the work a system can do, such as keying fields, hunting for a PO or chasing a goods receipt, so their time goes to the invoices that genuinely need judgement.
It is built around Indian finance realities: GSTIN checks across registrations, GST-ITC, TDS, e-invoicing, MSME payment timelines and approval chains that follow your delegation of authority.
Most AP delays are not about typing speed. They come from invoices that cannot be matched: the PO is missing, the goods receipt is not posted, the vendor is not in the master, or the GST registration on the bill is the wrong one. Each one sends someone into email and spreadsheets to find the reason.
Without a shared view, nobody knows how many invoices are stuck, why, or for how long. Late payments, missed early-payment discounts, MSME timeline risk and blocked input tax credit are the usual result.
Every step is recorded, so anyone can open an invoice and see what happened to it and who decided.
A standard three-way match compares the purchase order, the goods receipt and the invoice. APIQ keeps those checks and adds the ones Indian groups need, so every invoice is matched on seven points before approval:
Tolerances are yours to set. A small rate difference can pass automatically while a large one is routed for review. The rule and the reason are shown with every exception, so the reviewer does not have to rediscover the problem.
Different invoices need different handling, so APIQ keeps them in separate streams inside one workspace.
| Stream | What it covers | How it behaves |
|---|---|---|
| PO-based invoices | Domestic, import, logistics, materials and services invoices raised against a purchase order | Matched on PO, vendor, rate and tax, with verification filters. Material invoices add goods receipt and warehouse checks, and import invoices have their own queues and exception handling |
| Non-PO invoices | Services and manpower invoices, and other costs with no purchase order | Upload, functional and cost-centre approval, AP verification, TDS deduction, then accounting to the right GL and cost centre |
In the non-PO stream, approval follows the functional owner of the cost centre, so the person who owns the spend approves it. TDS is deducted as part of processing, and each posting carries the GL account and cost centre.
The queue names, filters and approval levels shown in any demo are configurable. We set them up to match your policy and the way your team already works.
A flat inbox of problem invoices is hard to manage. APIQ sorts them by reason, so the right person sees the right work.
Each row carries its age in days, so the oldest problems rise to the top. Search by invoice number, document ID or PO, filter by any column, and export to Excel when someone needs a list.
The statistics view turns the queues into numbers a controller can use: invoice status by stage, month-wise movement between inward, exception and booked, payables grouped by age, and material-mapping outcomes. Every chart can be downloaded as an image or as CSV.
The interface is available in several languages, and counters at the top show pending, active and delayed work at a glance.
AI reads documents and flags what looks wrong. Rules decide what gets posted.
That split keeps results explainable. A finance head or auditor can always see why an invoice was approved or held.
The return on AP automation is rarely one number. It shows up in several places, and a fair business case measures each against your own baseline instead of a vendor average. These are the ones we suggest you track before and after a pilot:
The 45-day pilot starts by capturing this baseline on one entity, so the result is your own figure and not an estimate. If you want a first estimate before you talk to us, the ROI calculator takes about two minutes and uses your own invoice volumes.
APIQ suits teams that match invoices to purchase orders and goods receipts and that carry GST and TDS obligations.
| Team | Typical pressure |
|---|---|
| Manufacturers and distributors | High PO-backed volume with goods receipts to match |
| Multi-GSTIN groups | Bills raised against the wrong registration, blocked ITC |
| Retail and consumer brands | Many vendors, many plants, many exceptions |
| Shared service centres | Approval chains and SLA tracking across entities |
If your invoice volume is low enough that a spreadsheet still works, it is probably too early. We will say so.
APIQ works with the ERP you already run. It connects to SAP, Oracle, Microsoft Dynamics, Tally, Zoho and other systems through API or file-based integration, agreed per client during scoping. Vendor master and PO data flow in, and posting status flows back, including failures.
You do not replace your ERP, and you do not retrain your accounts team on a new ledger.
Deployment is agreed per client need, in the hosting model that suits your policy. Access is role-based, every approval is recorded, and the trail is ready for internal and statutory audit.
We do not ask you to rebuild anything. A pilot runs for about 45 days on one entity or one invoice stream. You share a batch of invoices with matching PO and goods-receipt data. We configure the checks and queues, and you compare the results with how your team handles the same invoices today.
Results from pilots are indicative of what your own data will show, and we do not quote outcome figures before testing on your invoices.
We do not ask you to rebuild anything. Pick one entity, share a batch of your own invoices, and see how they are read and matched next to your current process.
A batch of invoices from one entity, with the matching PO and goods-receipt data.
Capture, GSTIN and tax checks, PO and GRN matching and queues set to your policy, with exceptions listed and explained.
Walk matches and exceptions line by line and compare with how your team handles the same invoices today.
What Indian finance teams ask before automating accounts payable. Read our full Buyer's Guide → · GST & TDS Reconciliation Guide → · Multi-GSTIN 7-Way Matching Guide →
It is an accounts payable workspace that captures invoices, checks them against your purchase orders, goods receipts, vendor master and tax data, routes exceptions to the right person and prepares approved invoices for posting to your ERP. One screen holds every invoice stream, so your team works from queues instead of inboxes and spreadsheets.
APIQ is ERP-agnostic. It connects to SAP, Oracle, Microsoft Dynamics, Tally, Zoho and other systems through API or file-based integration, and the exact method is agreed per client during scoping. Posting status, including posting failures, is visible back in the workspace.
Yes. It runs GSTIN and GST-ITC checks, calculates TDS and validates invoices against e-invoicing requirements before anything posts. Tax rules are configured to your entities and your policy, and a tax mismatch becomes a visible exception rather than a surprise at filing time.
Each invoice is matched on seven points before approval: the ordering GSTIN, the vendor GSTIN and the PO GSTIN, which must align; the GRN quantity; the rate and the quantity against the PO; and a tax verification of the GST treatment. It catches GST and pricing mismatches that a standard three-way match misses. Tolerances are configurable.
Yes. PO-based invoices (domestic, import, logistics, materials and services) are matched against the purchase order, with goods receipt checks for materials and separate handling for imports. Non-PO invoices, such as services and manpower, go through functional and cost-centre approval and AP verification, with TDS deducted and the entry accounted to the right GL and cost centre. Approval levels are set to your policy.
Yes, but only where it matters. Clean invoices that match move on. Invoices with low-confidence fields, or mismatches in rate, quantity, tax, vendor, business unit or goods receipt, land in a named queue with the reason shown. Approvals follow the rules you set by amount, department and role.
A pilot runs for about 45 days on one entity or one invoice stream. You share a batch of your own invoices with the matching PO and goods-receipt data, we configure the checks and queues, and the results are compared with how your team handles the same invoices today. Deployment and hosting are agreed per client need.
It is probably not yet the right fit if your invoice volume is low enough that a spreadsheet works, if you have no PO or goods-receipt process to match against, or if you want payments released with no human review. We would rather tell you that on the first call.
Share a few details and we will set up a discovery call of about 45 minutes with a live demo.
Prefer chat? WhatsApp +91 7738829118 or sales@cresolv.com
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Cut manual invoice work, shorten approval delays and connect AP to your ERP with Cresolv One.